⭐ 2025 Year-in-Review: A Year of Serving Events, Conferences & Large-Scale Group Travel Across Canada

2025 has been a milestone year for Leo Charter Services. From global conferences to nationwide corporate events, weddings, and multi-city group travel, our team delivered seamless transportation experiences across Calgary, Vancouver, Toronto, and beyond.

This annual recap highlights what we achieved together and what you can expect when planning your next event with us.

A Year of Major Conferences & High-Security Events

Serving Global Conferences Including G7-Related Events Across Multiple Cities

We had the privilege of providing transportation support for global-scale events, with operations spanning:

• Banff 

• Canmore / Kananaskis

• Calgary

• Niagara region

• Toronto

• Vancouver

These events required:

• 1 year of planning

• Multiple vehicle types (SUVs/Sprinter vans/24-36-passenger buses/56-passenger coaches)

• Efficient dispatching 

• Real-time monitoring 

• High accuracy & detail to attention

• Flexible adjustment

Even with last-minute agenda changes, which are common for events and special functions, our fleet teams adapted quickly and professionally.

Nationwide Conference Shuttle Programs

We operated shuttle services for large conferences across:

• Calgary

• Toronto

• Vancouver

Two types of clients stood out this year:

1. Planners who prepared at least 6–9 months in advance

2. Planners who called us 2–3 weeks out

Regardless of the timeline, our structured planning model ensured smooth execution.

Our Recommended Transportation Planning Timeline for event planners & organizers:

• 6–9 months before: Initial booking & fleet allocation

• 1–2 months before: Final program, manifests, and schedules

• Event week: Continuous monitoring + real-time adjustments

This approach helped us deliver consistent success even for groups of hundreds of passengers.

Corporate Retreats & Multi-Arrival Airport Transfers

2025 brought a surge of corporate retreats and incentive travel across Canada.

These programs included:

• Groups arriving from multiple cities (Domestic & International) 

• Different flight times throughout the day

• Airport → hotel → event venue transfers

• Multi-day itinerary shuttle support

How Leo Made It Seamless

• Once 80–90% of flights were confirmed, clients sent us their flight manifest

• We designed & suggested the most cost-effective shuttle plan for client approval

• Our operations team monitored every incoming flight

• Vehicles adjusted in real-time for delays, early arrivals, or weather impacts

This level of precision is one of Leo’s strongest differentiators compared to traditional charter companies.

More Events We Supported Throughout the Year

• Corporate meetings & offsites

• School trips & academic programming

• Travel agency groups from Australia, Europe, Japan, UK, USA and more. 

• Local festivals & seasonal events

• Community transportation programs

• Private leisure groups, seniors tours, and sports travel

• Weddings (including multi-day Destination Weddings)

Your event is unique, and we build customized transportation solutions that match your schedule, group size, and expectations.

Looking Ahead: Let’s Build Your 2026 Event Together

Whether you’re planning:

• A nationwide conference

• A corporate retreat

• A multi-day travel program

• A large event with shuttles

• Airport arrivals at multiple times

• VIP or international guest travel

• Private function

Leo Charter Services is ready to support your next successful event.

Contact us today to start planning early. Your 2026 calendar will thank you.